Virtual Meeting Rooms

AURORA PUBLIC LIBRARY MEETING ROOM USE APPLICATION

The Aurora Public Library maintains virtual meeting room space through the Zoom online platform for customers of the library. These spaces are available for public use when not needed for library meetings or events.

MEETING ROOMS

The library welcomes the use of its virtual meeting rooms by organizations engaged in informational, educational, cultural, and civic activities. Preference is given to local and non-profit organizations in support of the library's mission. Use of meeting rooms does not imply endorsement, support, or co-sponsorship by Aurora Public Library of the group's policies, beliefs, or activities. The library excludes the use of all virtual meeting spaces for political rallies, religious services, or any activities that materially and substantially interfere with the function, purpose, and mission of the library.

Please see our Meeting Room policy for eligibility and general guidelines for use.

The library will respond to your request within 5 business days.

Virtual Meeting Room

Organization Name:

Organization Address:

Street and Suite:

City and Zip:

Email Contact:

Organizations Type:

Meeting Title:

Description of Meeting:

Meeting Date:

Start Time: *Meeting Host will access the meeting 5 minutes prior to start time for transfer of hosting privileges by library staff to meeting host, at which time library staff will hand over controls of the meeting to the meeting host and exit the virtual environment.

End Time:

Number of Attendees:

Is the Host of this meeting familiar with Zoom Meeting Room functionality, including waiting room feature, screen-sharing, meeting lock options, and other security features?

Mute participants upon entry

Record the meeting automatically

Registration Required Registration via Zoom

LIABILITY FOR USE OF FACILITY. The undersigned (the authorized representative of the organization requesting this reservation), on the date and time specified, hereby expressly agrees to indemnify and hold Aurora Public Library harmless from all claims, actions, suits, proceedings, costs, expenses, damages, and liabilities.

Authorized Representative: (person present at all times)

Authorized Representative Address:

Authorized Representative Telephone:

Organization Officer/Authorized Representative Name:

Organization Officer/Authorized Representative Title:

Organization Officer/Authorized Representative Address:

Organization Officer/Authorized Representative City and Zip:

Organization Officer/Authorized Representative Telephone:

Printed Name:

Date:

Signature:

Virtual Meeting Rooms

AURORA PUBLIC LIBRARY MEETING ROOM USE APPLICATION

MEETING ROOMS

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